Council Highlights - June 22, 2020

City Manager’s Office

1. Administration presented an update on the 2020 Strategic Plan.

Council accepted the report as information.

2. Administration presented the Airport Master Plan.

Council approved the Airport Master Plan as presented.

Chief Financial Officer

1. Council appointed WLS LLP Chartered Professional Accountants to perform the audit for the 2020 Consolidated Financial Statements of the City of Lloydminster.

2. Council approved Administration to negotiate a two- to a maximum three-year funding agreement effective 2021 budget year with specific Non-Profit Annual Operating Grant organizations and that the agreements be brought forward to a future Council meeting for approval.

In addition, Council approved deferring the Non-Profit One-time Operating Grant process to the 2021 Budget process and timelines.

Community Development Services

1. Council approved the appointment of Dawn McKenzie-Weinhandl, Emmy Kuypers, Muriel Ralston and Kent Weir to the Community Services Advisory Committee for a two-year term from June 2020 to June 2022.

In addition, Council approved the appointment of Amy Levesque, Dabir Naqvi, and Shaunda Smith to the Community Services Advisory Committee for a one-year term from June 2020 to June 2021.

2. Council approved the following recommended Saskatchewan Lotteries Community Grant reallocations:

• $140.97 to the Lloydminster Air Cadets 186 Squadron Inc. for 186 Air Cadets.
• $70.00 to the Friends of the Lloydminster Regional Archives (Formerly Lloydminster and District Centennial Commemorative Association) for Saving and Sharing the Midwest's Televised History.
• $924.16 to the Libbie Young Centre Inc. for the Summer Recreation Program.
• $1,880.58 to the Lloydminster Association for Community Living (Inclusion Lloydminster) for a Recreation Liaison.

3. Council directed Administration to proceed with the recommendation, as approved during the February 24, 2020, Council meeting, Motion No. 50-2020: “that Council direct Administration to negotiate lease rates, on a 10-year term, for a facility that will provide space for the temporary relocation of the Lloydminster Cultural and Science Centre.”

In addition, Council approved the request by Administration to permanently close and plan for the decommissioning and demolition of the Lloydminster Cultural and Science Centre building located at 4515 44 Street Lloydminster, Sask., with a date to be determined as per Council’s direction.

Furthermore, Council directed Administration to:

• procure for commercial leased premises and its construction;
• relocate Lloydminster Archives and programming until space in the commercial leased premises is constructed and commissioned;
• set up the Saskatchewan Tourism Building;
• adhere to the Museum Collections Management Policy No. 761-01 as it pertains to LCSC permanent displays; and
• negotiate the termination of the Imhoff Contract.

In addition, that the Capital Cost requirement to relocate to commercial leased premises in the amount of $1,500,000 be funded through Capital Reserve–General Government Account No. 1-700-130-35110.

Operations

1. Council awarded the contract for Wood Recycling Services to MulchCo Ltd., of Stony Plain, Alta., for a period of three years (2020 to 2023) as per proposed rates in MulchCo Ltd.’s submission dated May 22, 2020, at an estimated contract cost of $268,501.33, excluding GST.

2. Council approved Administration to submit the application for the Municipal Economic Enhancement Program (MEEP) funding, in the amount of $1,690,965, toward the concrete intersection construction (44 Street and 62 Avenue) project. In addition, Council directed Administration to request the additional $969,035 required to complete the Concrete Intersection Construction Project in the 2021 Capital Budget.

3. Council approved the use of Buying Groups and Group Purchasing Organizations (GPO), utilizing Central Source, formerly known as SUMAdvantage, to secure the services of a qualified engineering consultant to complete engineering detailed design and project pre-planning on behalf of the City of Lloydminster associated with the Central Business District Replacement Program – Planning & Design Project (Project No. 2013604).

In addition, Council authorized Administration to procure the goods and services required through Central Source for the Central Business District Replacement Program – Planning & Design up to the approved Capital Budget of $300,000 to be allocated from the 2020 Capital Budget Project No. 2013604.

4. Council approved the 2020 Traffic Signal Hardware Upgrades – Contractor Award to CANA Energy Ltd. of Calgary, Alberta in the amount of $234,456.81, excluding GST, to be allocated from the 2020 Capital Budget Project No. 2013611.

In addition, Council approved a contingency allowance of 15% in the amount of $35,168.52, excluding GST, to be allocated from 2020 Capital Budget Project No. 2013611.

5. Council approved the award of the Community Services Building and Site Demolition – Contractor to Silverado Demolition Inc. of Saskatoon, Sask., in the amount of $185,500.00, excluding GST, to be allocated from the 2020 Capital Budget Project No.: 2013623.

In addition, that Council approved a contingency allowance of 15% in the amount of $27,825.00, excluding GST, to be allocated from the 2020 Capital Budget Project No.: 2013623.

Chief of Staff

Council approved Policy No. 135-03 (Workplace Violence and Harassment Prevention Policy).

In addition, Council repealed Policy No. 012-2016 (Harassment Policy).

Bylaws

1. Council granted first reading to Bylaw No. 21-2020, being a bylaw to amend the text of Land Use Bylaw No. 5-2016 to include provisions for roof signs within some commercial districts and all industrial districts and established a Public Hearing during the Council meeting on July 20, 2020, at 2 p.m.

2. Council granted first reading to Bylaw No. 22-2020, the Library Bylaw, being a bylaw to establish a Library Board for the City of Lloydminster, who shall in accordance with the Libraries Act and Library Regulations, Alberta, organize, promote and maintain comprehensive efficient library services in the City of Lloydminster.

3. Council granted first reading to Bylaw No. 20-2020, Election Bylaw, which includes the addition of mail-in ballots and the requirement for candidates to disclose campaign contributions that total $250 or above.

The next Governance and Priorities Committee (GPC) meeting is scheduled for Monday, July 13, 2020, at 1:30 p.m. For the complete schedule, visit lloydminster.ca/agenda.

Lloydminster City Council, GPC and Special Council meetings are livestreamed at lloydminster.ca/livestream.

Attachments:

06222020-Council Highlights
06222020-Council Agenda

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