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Policies

Policies

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Policies set standards for performance of Council initiatives and act as guidelines for Administration. All policies are approved by Council and are maintained by the Office of the City Clerk. 

Council Policies

 Appointments Policy
 The Appointments Policy gives guidance to Council members making appointments with committees and community boards and protects against pecuniary interests. 
 Council Professional Development Policy
 The Council Professional Development Policy provide guidance and support for Council members’ Professional Development through attendance at appropriate conferences, workshops, seminars and educational opportunities.
 Council Remuneration Policy
 Effective December 2022, the Council Remuneration Policy fairly compensates Council for their time spent on City business in a efficient, fair and equitable manner. 
 Ethical Governance Policy
 The Ethical Governance Policy provides Members of Council and Administration with a framework to report any and all Lobby efforts or attempts to influence decision making or Procurement processes.
 Flag Etiquette Policy
 The Flag Etiquette Policy provides guidelines on the flying of Flags at properties and buildings owned by the City.
 Recognition from Members of Council Policy
 The Recognition from Members of Council Policy provides general criteria regarding the recognition of citizens, organizations, and events in a professional and consistent manner.

Finance Policies

Amortization and Useful Life Policy 
The Amortization and Useful Life Policy ensures that the City of Lloydminster's tangible assets are properly valued, planned for and managed.
Asset Management Policy 
The Asset Management Policy outlines the importance of Asset Management to the City and explains the underlying principles that guide the implementation of consistent Asset Management practices across all departments.
Business Expense and Travel Policy 
The Business Expense Reimbursement Policy and Travel Expense Reimbursement Policy ensures fair and reasonable practices when travelling, and that individuals are properly reimbursed for expenses incurred while on authorized City Business.
Debt Management for Capital Expenditures Policy
The Debt Management for Capital Expenditures Policy provides parameters of debt financing for capital expenditures and to maintain long-term viability of the City. 
Family and Community Support Services Grant Policy
The Family and Community Support Services Grant Policy ensures proper distribution of funds received from the Family and Community Support Services (FCSS) Program to non-profit organizations that provide preventative social services to residents.
Finance Charge Policy 
The Finance Charge Policy creates a uniform and transparent finance charge on accounts receivable for goods or services rendered by the City of Lloydminster to its customers.
Investment Policy
The Investment Policy ensures proper practices and procedures to prudently invest public funds.
Non-profit Organization Property Tax Exemption Policy 
The Non-profit Organization Property Tax Exemption Policy outlines a clear process for property tax exemption requests under Section 314 of the Lloydminster Charter.
Purchasing Card Policy 
The Purchasing Card Policy empowers employees within their departments or areas of responsibilities to use Purchasing Cards for City purchases that are within their specified limits.
Procurement and Purchasing Policy 
The Purchasing and Procurement Policy outlines how the City of Lloydminster makes purchases and award contracts.
Property Tax Pre-Authorized Debit Plan
The Property Tax Pre-Authorized Debit Plan enables property owners to have automatic withdrawals from their accounts for their following year’s property taxes.
Safe and Healthy Communities Grant Policy
The Safe and Healthy Communities Grant Policy ensures proper distribution of fees collected pursuant to the sections related to Tobacco Retailer Surcharge and Cannabis Retailer Surcharge in the Business License Bylaw to non-profit organizations and City led initiatives that enhance the health, wellness, and safety of residents.
Saskatchewan Lotteries Community Grant Policy
The Saskatchewan Lotteries Community Grant Program Policy guides the distribution of funds memorials from Saskatchewan Lotteries Community Grant Program.
Reserves Policy
The Reserves Policy provide a safeguard and assists with long term financial stability and financial planning.
Saskatchewan Tax Enforcement Policy
The Saskatchewan Tax Enforcement Policy provides efficient and consistent administration of The Tax Enforcement Act.

Operations Policies 

Aquatic Facilities Allocation Policy 
The Aquatic Facilities Allocation Policy provides a fair and equal booking process for the City's of Lloydminster's Aquatic Facilities.
Area Structure Plan Policy 
Part 17 of the Municipal Government Act (MGA) imparts the authority for Council to adopt an Area Structure Plan Policy to outline land uses within the City of Lloydminster.
Automated Photo Enforcement Policy

The Automated Photo Enforcement Policy provides guidelines and direction for all Automated Photo Enforcement activities and revenues within the City.

Barrier Free Policy
The Barrier Free Policy sets guidelines for Administration when addressing barriers to accessibility. 
Bench Dedication Program Policy
The Bench Dedication Program Policy provides the opportunity for any Person to memorialize individuals or important events in a meaningful way, while enhancing City owned Green Spaces.
Communications Policy
The Communications Policy establishes standards and principles for effective communication.
External Personal Trainers Policy 
The External Personal Trainers Policy sets guidelines in place to provide greater customer service and safety for patrons of recreation facilities by regulating the access of and qualifications required of individuals providing Personal Training and Fitness Instruction services.
Fieldhouse and Arena Allocation Policy
The Fieldhouse and Arena Allocation Policy provides a fair and equitable booking process for Users booking City Arena and Fieldhouse facilities. 
Honorary Naming of Assets Policy 
The Honorary Naming of Assets Policy establishes clear guidelines for an equitable, and transparent process for the naming and renaming of City Assets in honour of persons, groups, or organizations.
Landfill Tipping Fee Exemption Policy
The Landfill Tipping Fee Exemption Policy provides and establish a landfill tipping fee exemption for non-profit organizations.
Land Sales Policy 
As a public land developer, the Land Sales Policy provides a clear process and procedures throughout the entire residential, industrial and commercial land sale process.
Land Use Compliance Certificate Policy
The Land Use Compliance Certificate Policy outlines the process for verifying and confirming compliance of all existing buildings and structures within the City of Lloydminster.
License of Occupation Policy 
The License of Occupation Policy establishes standards that will define Encroachments that the City may allow within the Road Right of Way and to develop a framework to ensure a fair and consistent use of Road Right of Ways within the City, while aiming to reduce liability, and eliminating adverse impacts of use
Municipal Enforcement Service Standards 
The purpose of the Municipal Enforcement Service Standards Policy is to establish clear, concise processes and service standard levels for the City of Lloydminster Designated Officers in order to provide exceptional service throughout the community.
Museum Collections Management Policy
The Museum Collections Management Policy provides standards and guidelines for the Collections Management at the Museum.
Neighbourhood Structure Plan Policy
The Neighbourhood Structure Plan Policy creates a framework and provides clarity for comprehensive long-range planning of any undeveloped land up to a maximum of approximately 130 hectares in total area.
Pest Management Policy 
The Pest Management Policy provides a framework to guide the management and control of weeds in public parks and open spaces.
Playground Maintenance Policy 
The Playground Maintenance Policy establishes guidelines for the maintenance of City playgrounds to comply with the 1998 Canadian Standards Association.
Public Art Policy
The Public Art Policy establishes guidelines for an equitable, and transparent process of the acquisition, maintenance, deaccessioning, funding, and displaying of Public Art in City facilities or on City property. As well as to provide visual enrichment, and a welcoming environment in educational and cultural experiences in the City of Lloydminster through art.
Recreation Access Policy
The City of Lloydminster acknowledges that health, well-being, culture and recreation are key pillars of Community Sustainability and through the Recreation Access Policy the City of Lloydminster will ensure that recreation services will be reasonably accessible to residents, regardless of their income status.
Recreation and Cultural Services Fees Policy
The Recreation and Cultural Services Fees Policy guides and effectively allocates public funds ensuring a reasonable and equitable proportion of the costs to deliver recreation programs and services are recovered through the establishment of fees for Facilities, Programs and services.
Roadside Memorial Policy 
The Roadside Memorial Policy creates safety guidelines for roadside memorials.
Sponsorship and Advertising Policy
The Sponsorship and Advertising Policy establishes a city wide protocol for sponsorships and advertisements.
Street Sweeping Policy 
The Street Sweeping Policy establishes the level of street sweeping service that will be provided by the City of Lloydminster on public roadways and City parking lots within the corporate limits of the City.
Subdivision Prepaid Improvements Policy 
The Subdivision Prepaid Improvements Policy establishes guidelines for the acquisition and use of funds accumulated in the Subdivision Prepaid Improvements Reserve #64308.
Tree Planting Policy
The Tree Planting Policy is in place to regulate, control and provide guidance when planting Trees on Boulevards and City Owned Property within the boundaries of the City of Lloydminster.
Video Surveillance Policy 
The Video Surveillance Policy ensures consistency of corporate surveillance measures in City owned facilities.
Winter Roadway Maintenance Policy 
The Winter Roadway Maintenance Policy sets winter snow and ice control service levels to provide for a safe and reliable roadway network.

Personnel Policies 

Group RRSP for Out of Scope Policy
The Group RRSP for Out of Scope Policy provides a retirement savings plan in the form of a structured Group RRSP Plan for out of scope employees that provides employees with the flexibility of individual investments and retirement payment options.
Inclusion and Diversity Policy 
The Inclusion and Diversity Policy outlines how the City of Lloydminster must demonstrate leadership on inclusion and diversity. 
Privacy Policy 
The Privacy Policy outlines how personal information is protected under the Local Authority Freedom of Information and Protection of Privacy Act.
Provision of Benefits for Part Time Employees Policy
The Provision of Benefits for Part Time Employees Policy provides uniform benefits to employees who work less than 24-hours per week.
Smoking Policy 
The Smoking Policy regulates smoking and provides a safe and healthy and smoke-free environment for City of Lloydminster employees and the general public.
Substance Use Policy 
The Substance Use Policy puts processes in place to create and maintain a safe and healthy work environment. 
Workplace Violence and Harassment Prevention Policy 
The Workplace Violence and Harassment Prevention Policy creates and maintains a harassment free workplace, where everyone is treated with dignity and respect.
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