Policies

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Policies set standards for performance of Council initiatives and act as guidelines for Administration. All policies are approved by Council and are maintained by the Office of the City Clerk.

Council Policies

Appointments Policy

The Appointments Policy ensures the impartiality and accountability of Boards, Committees and Commissions under the jurisdiction of the City of Lloydminster.

Code of Conduct Policy

The Code of Conduct Policy provides Council with a framework and clarity when investigating and resolving conduct complaints made against Members of Council.

Council Professional Development Policy

The Council Professional Development Policy establishes guidelines for members of Council to obtain professional development.

Council Remuneration Policy

The current Council Remuneration Policy ensures a uniform practice is maintained in the approval and payment process to members of Council for time spent on City business.

The new Council Remuneration Policy will be effective November 2020 following the municipal election.

Ethical Governance and Decision Making Policy

The Ethical Governance and Decision Making Policy provides Council and Administration with a framework to report any and all lobby efforts or attempts to influence decision making or procurement processes.

Flags and Banners Policy

The Flags and Banners Policy ensures that Flags are flown in a consistent manner and creates consistent for the flying of banners in downtown Lloydminster.

Governance Documents Policy

The Governance Documents Policy establishes guidelines and a process for the creation and systematic review of Bylaws, Policies and Directives to ensure best practices and legislative compliance.

Information Technology Allowance for Councillors Policy

The Information Technology Allowance for Councillors Policy is intended to establish financial support available to City Councillors for the purchase and maintenance of electronic equipment and connections that may be required to allow the Councillor to satisfy the duties of their position.

Recognition from Members of Council Policy

The Recognition from Members of Council Policy provides general criteria regarding the recognition of citizens, organizations and events in a professional and consistent manner.

Finance Policies

Amortization and Useful Life Policy

The Amortization and Useful Life Policy ensures that the City of Lloydminster's tangible assets are properly valued, planned for and managed.

Automated Traffic Enforcement Revenue Policy

The Automated Traffic Enforcement Policy provides a framework for the employment of Automated Photo Enforcement technology as a traffic safety tool.

Business Expense and Travel Policy

The Business Expense and Travel Policy ensures fair and reasonable practices when travelling, and that individuals are properly reimbursed for expenses incurred while on authorized City Business.

Cannabis Retailer Fee Policy

The Cannabis Retailer Fee Policy provides direction for monies collected from the Business License Bylaw Cannabis Retail Store Fee.

Debt Management for Capital Expenditures Policy

The Debt Management for Capital Expenditures Policy provides parameters of debt financing for capital expenditures and to maintain long-term viability of the City.

Family and Community Support Services Grant Policy

The Family and Community Support Services Grant Policy ensures proper distribution of funds received from the Family and Community Support Services (FCSS) Program to non-profit organizations that provide preventative social services to residents.

Finance Charge Policy

The Finance Charge Policy creates a uniform and transparent finance charge on accounts receivable for goods or services rendered by the City of Lloydminster to its customers.

Investment Policy

The Investment Policy ensures proper practices and procedures to prudently invest public funds.

Lloydminster Tobacco Reduction Grant Policy

The Lloydminster Tobacco Reduction Grant Policy aims to reduce the number of individuals consuming tobacco through prevention, education, and the promotion of healthy choices.

Non-profit Operating Grant Policy

The Non-profit Operating Grant Policy provides a framework for an accountable and transparent process to distribute monies to qualifying non-profits.

Non-profit Organization Property Tax Exemption Policy

The Non-profit Organization Property Tax Exemption Policy outlines a clear process for property tax exemption requests under Section 314 of the Lloydminster Charter.

Purchasing Card Policy

The Purchasing Card Policy empowers employees within their departments or areas of responsibilities to use Purchasing Cards for City purchases that are within their specified limits.

Procurement and Purchasing Policy

The Purchasing and Procurement Policy outlines how the City of Lloydminster makes purchases and award contracts.

Property Tax Pre-Authorized Debit Plan

The Property Tax Pre-Authorized Debit Plan enables property owners to have automatic withdrawals from their accounts for their following year’s property taxes.

Reserves Policy

The Reserves Policy provide a safeguard and assists with long term financial stability and financial planning.

Transfer Refund Withdrawal Policy

The Transfer Refund Withdrawal Policy establishes consistency of all Parks and Recreation Department facilities and programs in handling customer requests for transfers and refunds and withdrawals.

Operations Policies

Adopt-A-Park Policy

The Adopt-A-Park Policy provides assistance and support for citizens who wish to volunteer to improve the appearance of Lloydminster's parks by contributing to maintenance and up-keep in existing parks.

Aquatic Facilities Allocation Policy

The Aquatic Facilities Allocation Policy provides a fair and equal booking process for the City's of Lloydminster's Aquatic Facilities.

Area Structure Plan Policy

Part 17 of the Municipal Government Act (MGA) imparts the authority for Council to adopt an Area Structure Plan Policy to outline land uses within the City of Lloydminster.

Automated Photo Enforcement

The Automated Traffic Enforcement Revenue Policy provides focused direction for revenues collected from Automated Traffic Enforcement Activities.

Barrier Free Policy

The Barrier Free Policy sets guidelines for Administration when addressing barriers to accessibility.

Boulevard Tree Planting Policy

The Boulevard Tree Planting Policy deals with the planting and care of trees in City of Lloydminster Boulevards.

Bylaw Enforcement Service Standards Policy

The Bylaw Enforcement Service Standards Policy establishes clear, concise processes and service standard levels for the City of Lloydminster Bylaw Staff in order to provide service to its residents.

Communications Policy

The Communications Policy establishes standards and principles for effective communication.

Community Peace Officer Policy

The Community Peace Officer Policy outlines the standard operating guidelines for Community Peace Officers.

Honorary Naming of Assets Policy

The Honorary Naming of Assets Policy establishes clear guidelines for an equitable, and transparent process for the naming and renaming of City Assets in honour of persons, groups, or organizations.

Landfill Tipping Fee Exemption Policy

The Landfill Tipping Fee Exemption Policy provides and establish a landfill tipping fee exemption for non-profit organizations.

Land Sales Policy

As a public land developer, the Land Sales Policy provides a clear process and procedures throughout the entire residential, industrial and commercial land sale process.

Land Use Compliance Certificate Policy

The Land Use Compliance Certificate Policy outlines the process for verifying and confirming compliance of all existing buildings and structures within the City of Lloydminster.

Parks and Recreation Fees and Charges Policy

The Parks and Recreation Fees and Charges Policy provides a philosophy which will guide the establishment of fees and charges for facilities, programs and services operated by the Parks and Recreation Department.

Pest Management Policy

The Pest Management Policy provides a framework to guide the management and control of weeds in public parks and open spaces.

Playground Maintenance Policy

The Playground Maintenance Policy establishes guidelines for the maintenance of City playgrounds to comply with the 1998 Canadian Standards Association.

Private Training Services Policy

The Private Training Services Policy sets guidelines in place to provide greater customer service and safety for patrons of recreation facilities by regulating the access of and qualifications required of individuals providing Personal Training and Fitness Instruction services.

Records Management Policy

The Records Management Policy implements a records management program and retention schedule to consistently manage Records and meet legislative, financial and legal obligations.

Recreation Access Policy

The City of Lloydminster acknowledges that health, well-being, culture and recreation are key pillars of Community Sustainability and through the Recreation Access Policy the City of Lloydminster will ensure that recreation services will be reasonably accessible to residents, regardless of their income status.

Recreation Fees Policy

The Recreation Fees Policy guides and effectively allocates public funds ensuring a reasonable and equitable proportion of the costs to deliver recreation programs and services are recovered through the establishment of fees for Facilities, Programs and services.

Roadside Memorial Policy

The Roadside Memorial Policy creates safety guidelines for roadside memorials.

Saskatchewan Lotteries Community Grant Program Policy

The Saskatchewan Lotteries Community Grant Program Policy guides the distribution of funds memorials from Saskatchewan Lotteries Community Grant Program.

Sponsorship and Advertising Policy

The Sponsorship Policy establishes a city wide protocol for sponsorships and advertisements.

Street Sweeping Policy

The Street Sweeping Policy establishes the level of street sweeping service that will be provided by the City of Lloydminster on public roadways and City parking lots within the corporate limits of the City.

Subdivision Prepaid Improvements Policy

The Subdivision Prepaid Improvements Policy establishes guidelines for the acquisition and use of funds accumulated in the Subdivision Prepaid Improvements Reserve #64308.

Video Surveillance Policy

The Video Surveillance Policy ensures consistency of corporate surveillance measures in City owned facilities.

Winter Roadway Maintenance Policy

The Winter Roadway Maintenance Policy sets winter snow and ice control service levels to provide for a safe and reliable roadway network.

Personnel Policies

Group RRSP for Out of Scope Policy

The Group RRSP for Out of Scope Policy provides a retirement savings plan in the form of a structured Group RRSP Plan for out of scope employees that provides employees with the flexibility of individual investments and retirement payment options.

Inclusion and Diversity Policy

The Inclusion and Diversity Policy outlines how the City of Lloydminster must demonstrate leadership on inclusion and diversity.

The Privacy Policy outlines how personal information is protected under the Local Authority Freedom of Information and Protection of Privacy Act.

Provision of Benefits for Part Time Employees Policy

The Provision of Benefits for Part Time Employees Policy provides uniform benefits to employees who work less than 24-hours per week.

Smoking Policy

The Smoking Policy regulates smoking and provides a safe and healthy and smoke-free environment for City of Lloydminster employees and the general public.

Substance Use Policy

The Substance Use Policy puts processes in place to create and maintain a safe and healthy work environment.

Workplace Violence and Harassment Prevention Policy

The Workplace Violence and Harassment Prevention Policy creates and maintains a harassment free workplace, where everyone is treated with dignity and respect.